MSC/Circ.946 Revised List of Certificates and Documents Required to be Carried on Board Ships.

Circular Letter
MSC/Circ.946

REVISED LIST OF CERTIFICATES AND DOCUMENTS REQUIRED TO BE CARRIED ON BOARD SHIPS.

(02.08.2000)

1. The Facilitation Committee, at its nineteenth session, developed a list of certificates and documents required to be carried on board ships together with a brief description of the purpose of the certificates and other relevant documents. This work was carried out in connection with the provisions of section 2 of the annex to the FAL Convention concerning formalities required of shipowners by public authorities on the arrival, stay and departure of ships. The Facilitation Committee considered that these provisions should not be read as precluding a requirement for the presentation for inspection by the appropriate authorities of certificates and other documents carried by the ship pertaining to its registry, measurement, safety, manning, classification and other related matters.

2. The Marine Environment Protection Committee, at its thirteenth session, considered the list of certificates and documents required to be carried on board ships to be complete, useful and informative and expressed its appreciation to the Facilitation Committee for the work carried out.

3. The list, as approved by the Maritime Safety Committee at its sixtieth session on the recommendation of the joint MSC/MEPC working group on survey and certification and the Facilitation Committee at its twenty-first session, was circulated under symbol FAL.2/Circ.35/MEPC/Circ.207/MSC/Circ.593. The list was revised and circulated under symbol FAL.2/Circ.42/MEPC/Circ.303/MSC/Circ.704, dated 21 September 1995.

4. Annexed to this circular is a list further revised by the Facilitation Committee, at its twenty-seventh session, the Marine Environment Protection Committee, at its forty-fourth session and the Maritime Safety Committee, at its seventy-second session, which updates the list contained in FAL.2/Circ.42/ MEPC/Circ.303/MSC/Circ.704.

5. Administrations are invited to note the information provided in the annex and take action as appropriate.

6. This circular supersedes FAL.2/Circ.35/MEPC/Circ.207/MSC/Circ.593 and FAL.2/Circ.42/ MEPC/Circ.303/MSC/Circ.704.

Annex.

CERTIFICATES AND DOCUMENTS REQUIRED TO BE CARRIED ON BOARD SHIPS.

(Note: All certificates to be carried on board must be originals)

1. All ships

Reference

International Tonnage Certificate (1969)

An International Tonnage Certificate (1969) shall be issued to every ship, the gross and net tonnage of which have been determined in accordance with the Convention.

Tonnage

Convention,

article 7

International Load Line Certificate

An International Load Line Certificate shall be issued under the provisions of the International Convention on Load Lines, 1966, to every ship which has been surveyed and marked in accordance with the Convention or the Convention as modified by the 1988 LL Protocol, as appropriate.

LL Convention,

article 16;

1988 LL Protocol,

article 18

An International Load Line Exemption Certificate shall be issued to any ship to which an exemption has been granted under and in accordance with article 6 of the Load Line Convention or the Convention as modified by the 1988 LL Protocol, as appropriate.

LL Convention,

article 6;

1988 LL Protocol,

article 18

Intact stability booklet

Every passenger ship regardless of size and every cargo ship of 24 metres and over shall be inclined on completion and the elements of their stability determined. The master shall be supplied with a Stability Booklet containing such information as is necessary to enable him, by rapid and simple procedures, to obtain accurate guidance as to the ship under varying conditions of loading. For bulk carriers, the information required in a bulk carrier booklet may be contained in the stability booklet.

SOLAS 1974,

regulations

II-1/22 and

II-1/25-8;

1988 LL Protocol,

regulation 10

Damage control booklets

On passenger and cargo ships, there shall be permanently exhibited plans showing clearly for each deck and hold the boundaries of the watertight compartments, the openings therein with the means of closure and position of any controls thereof, and the arrangements for the correction of any list due to flooding. Booklets containing the aforementioned information shall be made available to the officers of the ship.

SOLAS 1974,

regulations

II-1/23, 23-1,

25-8

Minimum safe manning document

Every ship to which chapter I of the Convention applies shall be provided with an appropriate safe manning document or equivalent issued by the Administration as evidence of the minimum safe manning.

SOLAS 1974

(1989 amendments),

regulation V/13(b)

Certificates for masters, officers or ratings

Certificates for masters, officers or ratings shall be issued to those candidates who, to the satisfaction of the Administration, meet the requirements for service, age, medical fitness, training, qualifications and examinations in accordance with the provisions of the STCW Code annexed to the Convention on Standards of Training, Certification and Watchkeeping for Seafarers, 1978. Formats of certificates are given in section A-I/2 of the STCW Code. Certificates must be kept available in their original form on board the ships on which the holder is serving.

STCW 1978 (1995

amendments),

article VI,

regulation I/2,

STCW Code,

section A-I/2

International Oil Pollution Prevention Certificate

International Oil Pollution Prevention Certificate shall be issued after survey in accordance with regulation 4 of Annex I of MARPOL 73/78, to any oil tanker of 150 gross tonnage and above and any other ship of 400 gross tonnage and above which are engaged in voyages to ports or offshore terminals under the jurisdiction of other Parties to MARPOL 73/78. The certificate is supplemented with a Record of Construction and Equipment for Ships other than Oil Tankers (Form A) Record of Construction and Equipment for Oil Tankers (Form B), as appropriate.

MARPOL 73/78,

Annex I,

regulation 5

Oil Record Book

Every oil tanker of 150 gross tonnage and above and every ship of 400 gross tonnage and above other than an oil tanker shall be provided with an Oil Record Book, Part I (Machinery space operations). Every oil tanker of 150 gross tonnage and above shall also be provided with an Oil Record Book, Part II (Cargo/ballast operations).

MARPOL 73/78,

Annex I,

regulation 20

Shipboard Oil Pollution Emergency Plan

Every oil tanker of 150 gross tonnage and above and every ship other than an oil tanker of 400 gross tonnage and above shall carry on board a Shipboard Oil Pollution Emergency Plan approved by the Administration.

MARPOL 73/78,

Annex I,

regulation 26

Garbage Management Plan

Every ship of 400 gross tonnage and above and every ship which is certified to carry 15 persons or more shall carry a garbage management plan which the crew shall follow.

MARPOL 73/78,

Annex V,

regulation 9

Garbage Record Book

Every ship of 400 gross tonnage and above and every ship which is certified to carry 15 persons or more engaged in voyages to ports or offshore terminals under the jurisdiction of other Parties to the Convention and every fixed and floating platform engaged in exploration and exploitation of the sea-bed shall be provided with a Garbage Record Book.

MARPOL 73/78,

Annex V,

regulation 9

Cargo Securing Manual

Cargo units, including containers, shall be loaded, stowed and secured throughout the voyage in accordance with the Cargo Securing Manual approved by the Administration. The Cargo Securing Manual is required on all types of ships engaged in the carriage of all cargoes other than solid and liquid bulk cargoes, which shall be drawn up to a standard at least equivalent to the guidelines developed by the Organization.

SOLAS 1974,

regulations VI/5,

VII/6;

MSC/Circ.745

Document of Compliance

A document of compliance shall be issued to every company which complies with the requirements of the ISM Code. A copy of the document shall be kept on board.

SOLAS 1974,

regulation IX/4;

ISM Code,

paragraph 13

Safety Management Certificate

A Safety Management Certificate shall be issued to every ship by the Administration or an organization recognized by the Administration. The Administration or an organization recognized by it shall, before issuing the Safety Management Certificate, verify that the company and its shipboard management operate in accordance with the approved safety management system.

SOLAS 1974,

regulation IX/4;

ISM Code,

paragraph 13

2. In addition to the certificates listed in section 1 above, passenger ships shall carry:

Passenger Ship Safety Certificate¹

_______________

¹ The form of the Certificate and its Record of Equipment may be found in the GMDSS amendments to SOLAS 1974.

A certificate called a Passenger Ship Safety Certificate shall be issued after inspection and survey to a passenger ship which complies with the requirements of chapters II-1, II-2, III and IV and any other relevant requirements of SOLAS 1974.

A Record of Equipment for the Passenger Ships Safety Certificate (Form P) shall be permanently attached.

Exemption Certificate²

SOLAS 1974,

regulation I/12,

as amended by the

GMDSS amendments;

1988 SOLAS

Protocol;

regulation I/12

___________________

² SLS.14/Circ.115 and Add.1 refers to the issue of exemption certificates.

When an exemption is granted to a ship under and in accordance with the provisions of SOLAS 1974, a certificate called an Exemption Certificate shall be issued in addition to the certificates listed above.

SOLAS 1974,

regulation I/12;

1988 SOLAS

Protocol,

regulation I/12

Special trade passenger ships

A form of safety certificate for special trade passenger ships, issued under the provisions of the Special Trade Passenger Ships Agreement, 1971.

STP

Agreement,

regulation 6

Special Trade Passenger Ships Space Certificate issued under the provisions of the Protocol on Space Requirements for Special Trade Passenger Ships, 1973.

SSTP 73,

rule 5

Search and rescue co-operation plan

Passenger ships to which chapter I of the Convention applies, trading on fixed routes, shall have on board a plan for co-operation with appropriate search and rescue services in event of an emergency.

SOLAS 1974,

(1995 Conference

amendments),

regulation V/15(c)

List of operational limitations

Passenger ships to which chapter I of the Convention applies shall keep on board a list of all limitations on the operation of the ship, including exemptions from any of the SOLAS regulations, restrictions in operating areas, weather restrictions, sea state restrictions, restrictions in permissible loads, trim, speed and any other limitations, whether imposed by the Administration or established during the design or the building stages.

SOLAS 1974,

(1995 Conference

amendments),

regulation V/23

Decision support system for masters

In all passenger ships, a decision support system for emergency management shall be provided on the navigation bridge.

SOLAS 1974,

regulation III/24-4

3. In addition to the certificates listed in section 1 above, cargo ships shall carry:

Cargo Ship Safety Construction Certificate³

___________________

³ The form of the Certificate may be found in the GMDSS amendments to SOLAS 1974.

A certificate called a Cargo Ship Safety Construction Certificate shall be issued after survey to a cargo ship of 500 gross tonnage and over which satisfies the requirements for cargo ships on survey, set out in regulation I/10 of SOLAS 1974, and complies with the applicable requirements of chapters II-1 and II-2, other than those relating to fire-extinguishing appliances and fire control plans.

Cargo Ship Safety Equipment Certificate⁴

SOLAS 1974,

regulation I/12,

as amended by the

GMDSS amendments;

1988 SOLAS

Protocol,

regulation I/12

_________________

⁴ The form of the Certificate and its Record of Equipment may be found in the GMDSS amendments to SOLAS 1974.

A certificate called a Cargo Ship Safety Equipment Certificate shall be issued after survey to a cargo ship of 500 gross tonnage and over which complies with the relevant requirements of chapters II-1 and II-2 and III and any other relevant requirements of SOLAS 1974. A Record of Equipment for the Cargo Ship Safety Equipment Certificate (Form E) shall be permanently attached.

SOLAS 1974,

regulation I/12,

as amended by GMDSS

amendments; 1988

SOLAS Protocol,

regulation I/12

Cargo Ship Safety Radio Certificate⁵

__________________

⁵ The form of the Certificate and its Record of Equipment may be found in the GMDSS amendments to SOLAS 1974.

A certificate called a Cargo Ship Safety Radio Certificate shall be issued after survey to cargo ship of 300 gross tonnage and over, fitted with a radio installation, including those used in life-saving appliances which complies with the requirements of chapters III and IV and any other relevant requirements of SOLAS 1974. A Record of Equipment for the Cargo Ship Safety Radio Certificate (Form R) shall be permanently attached.

SOLAS 1974,

regulation I/12,

as amended by the

GMDSS amendments;

1988 SOLAS

Protocol,

regulation I/12

Cargo Ship Safety Certificate

A certificate called a Cargo Ship Safety Certificate may be issued after survey to a cargo ship which complies with the relevant requirements of chapters II-1, II-2, III, IV and V and other relevant requirements of SOLAS 1974 as modified by the 1988 SOLAS Protocol, as an alternative to the above cargo ship safety certificates.

1988 SOLAS

Protocol,

regulation I/12

Exemption Certificate⁶

_______________________

⁶ SLS.14/Circ.115 and Add.1 refers to the issue of exemption certificates.

SOLAS 1974

regulation I/12;

1988 SOLAS

Protocol,

regulation I/12

Document of compliance with the special requirements for ships carrying dangerous goods

An appropriate document as evidence of compliance with the construction and equipment requirements of that regulation.

SOLAS 1974,

regulation

II-2/54.3

Dangerous goods manifest or stowage plan

Each ship carrying dangerous goods shall have a special list or manifest setting forth, in accordance with the classification set out in regulation VII/2, the dangerous goods on board and the location thereof. A detailed stowage plan which identifies by class and sets out the location of all dangerous goods on board, may be used in place of such a special list or manifest. A copy of one of these documents shall be made available before departure to the person or organization designated by the port State authority.

SOLAS 1974,

regulation

VII/5(5);

MARPOL 73/78

Annex III,

regulation 4

Document of authorization for the carriage of grain

A document of authorization shall be issued for every ship loaded in accordance with the regulations of the International Code for the Safe Carriage of Grain in Bulk either by the Administration or an organization recognized by it or by a Contracting Government on behalf of the Administration. The document shall accompany or be incorporated into the grain loading manual provided to enable the master to meet the stability requirements of the Code.

SOLAS 1974,

regulation VI/9;

International Code

for the Safe

Carriage of Grain

in Bulk, section 3

Certificate of insurance or other financial security in respect of civil liability for oil pollution damage

A certificate attesting that insurance or other financial security is in force shall be issued to each ship carrying more than 2,000 tons of oil in bulk as cargo. It shall be issued or certified by the appropriate authority of the State of the ship's registry after determining that the requirements of article VII, paragraph 1, of the CLC Convention have been complied with.

CLC 69,

article VII

Enhanced survey report file

Bulk carriers and oil tankers shall have a survey report file and supporting documents complying with paragraphs 6.2 and 6.3 of annex A and annex B of resolution A.744(18) – Guidelines on the enhanced programme of inspections during surveys of bulk carriers and oil tankers.

MARPOL 73/78,

Annex I,

regulation 13G;

SOLAS 1974,

regulation XI/2

Record of oil discharge monitoring and control system for the last ballast voyage

Subject to provisions of paragraphs (4), (5), (6) and (7) of regulation 15 of Annex I of MARPOL 73/78, every oil tanker of 150 gross tonnage and above shall be fitted with an oil discharge monitoring and control system approved by the Administration. The system shall be fitted with a recording device to provide a continuous record of the discharge in litres per nautical mile and total quantity discharged, or the oil content and rate of discharge. This record shall be identifiable as to time and date and shall be kept for at least three years.

MARPOL 73/78,

Annex I,

regulation 15(3)(a)

Bulk Carrier Booklet

To enable the master to prevent excessive stress in the ship's structure, the ship loading and unloading of solid bulk cargoes shall be provided with a booklet referred to in SOLAS regulation VI/7.2. As an alternative to a separate booklet, the required information may be contained in the intact stability booklet.

SOLAS 1974

(1996 amendments)

regulation VI/7;

the Code of

Practice for the

Safe Loading and

Unloading of Bulk

Carriers (BLU Code)

4. In addition to the certificates listed in sections 1 and 3 above, where appropriate, any ship carrying noxious liquid chemical substances in bulk shall carry:

International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk (NLS certificate)

An international pollution prevention certificate for the carriage of noxious liquid substances in bulk (NLS certificate) shall be issued, after survey in accordance with the provisions of regulation 10 of Annex II of MARPOL 73/78, to any ship carrying noxious liquid substances in bulk and which is engaged in voyages to ports or terminals under the jurisdiction of other Parties to MARPOL 73/78. In respect of chemical tankers, the Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk and the International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk, issued under the provisions of the Bulk Chemical Code and International Bulk Chemical Code, respectively, shall have the same force and receive the same recognition as the NLS certificate.

MARPOL 73/78,

Annex II,

regulations 12 and

12a

Cargo record book

Every ship to which Annex II of MARPOL 73/78 applies, shall be provided with a Cargo Record Book, whether as part of the ship's official log book or otherwise, in the form specified in appendix IV to the Annex.

MARPOL 73/78,

Annex II,

regulation 9

Procedures and Arrangements Manual (P & A Manual)

Every ship certified to carry noxious liquid substances in bulk shall have on board a Procedures and Arrangements Manual approved by the Administration.

Resolution

MEPC.18(22),

chapter 2;

MARPOL 73/78,

Annex II,

regulations 5,

5A and 8

Shipboard Marine Pollution Emergency Plan for Noxious Liquid Substances

Every ship of 150 gross tonnage and above certified to carry noxious liquid substances in bulk shall carry on board a shipboard marine pollution emergency plan for noxious liquid substances approved by the Administration. This requirement shall apply to all such ships not later than 1 January 2003.

MARPOL 73/78,

Annex II,

regulation 16

5. In addition to the certificates listed in sections 1 and 3 above, where applicable, any chemical tanker shall carry:

Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk

A certificate called a Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk, the model form of which is set out in the appendix to the Bulk Chemical Code, should be issued after an initial or periodical survey to a chemical tanker engaged in international voyages which complies with the relevant requirements of the Code.

Note:The Code is mandatory under Annex II of MARPOL 73/78 for chemical tankers constructed before 1 July 1986.

BCH Code,

section 1.6;

BCH Code as

modified by

resolution MSC.18(58)

section 1.6

International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk

A certificate called an International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk, the model form of which is set out in the appendix to the International Bulk Chemical Code, should be issued after an initial or periodical survey to a chemical tanker engaged in international voyages which complies with the relevant requirements of the Code.

Note: The Code is mandatory under both chapter VII of SOLAS 1974 and Annex II of MARPOL 73/78 for chemical tankers constructed on or after 1 July 1986.

IBC Code,

section 1.5;

IBC Code as

modified by

resolutions

MSC.16(58) and

MEPC.40(29),

section 1.5

6. In addition to the certificates listed in sections 1 and 3 above, where applicable, any gas carrier shall carry:

Certificate of Fitness for the Carriage of Liquefied Gases in Bulk

A certificate called a Certificate of Fitness for the Carriage of Liquefied Gases in Bulk, the model form of which is set out in the appendix to the Gas Carrier Code, should be issued after an initial or periodical survey to a gas carrier which complies with the relevant requirements of the Code.

GC Code,

section 1.6

International Certificate of Fitness for the Carriage of Liquefied Gases in Bulk

A certificate called an International Certificate of Fitness for the Carriage of Liquefied Gases in Bulk, the model form of which is set out in the appendix to the International Gas Carrier Code, should be issued after an initial or periodical survey to a gas carrier which complies with the relevant requirements of the Code.

Note: The Code is mandatory under chapter VII of SOLAS 1974 for gas carriers constructed on or after 1 July 1986.

IGC Code,

section 1.5;

IGC Code as

modified by

resolution

MSC.17(58),

section 1.5

7. In addition to the certificates listed in sections 1 and 3 above, where applicable, any high-speed craft shall carry: